NOW HIRING: ARTS ADMINISTRATOR

(SUMMER CONTRACT – 8 WEEKS)

Position: Arts Administrator (contract – 8 weeks)
Work Environment: Hybrid, includes In-office at 877 Yonge Street, and on location at Theatrical venue 
Start Date: Monday, May 5, 2025
End Date: Friday June 27, 2025

OVERVIEW

Nightwood Theatre is currently seeking an Arts Administrator (8-week contract, full-time) who has a deep passion and interest in performing arts and intersectional feminism. The successful candidate will primarily assist with our annual fundraiser, the Lawyer Show, in addition to supporting administration with the end of 2024-25 season reporting and 2025-26 season planning. This position is ideal for an individual pursuing a career-path in marketing, fundraising, or arts/production management. They are organized, have strong collaboration and interpersonal skills, and are motivated to help reach organizational goals put in place. Flexibility for evening and weekend shifts is required.

SKILL REQUIREMENTS:
      • As part of the requirements under the Canada Summer Jobs program, the applicant must meet the following eligibility requirements, at minimum:
          • Is between the ages of 18 – 30 at the start time of employment
          • Is a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment
          • Has a valid Social Insurance Number at the start of employment and is legally entitled to work in Canada in accordance with relevant legislation and regulations in Ontario
      • Ability to keep detail-oriented records. 
      • Is capable of navigating different personalities and respects the different ways in which people prefer to receive their communications and information. 
      • Exceptional people skills to deal effectively with different artists, audiences, and/or donors.
      • Proven writing skills for crafting compelling request letters for silent auction donations and/or sponsorships for the Lawyer Show, appreciation letters, website/newsletter content, and other communications.
      • Has the ability to learn how to use data management systems, record-keeping systems and tax receipt procedures and requirements.
      • Shows initiative and is able to meet deadlines and handle concurrent projects, with a strong track record of fulfilling commitments.
      • Thrives working both independently and as a team member.
      • Demonstrates a high proficiency in Google Suite apps (Sheets, Docs, Slides) and/or Microsoft Office applications (Excel, Word, PowerPoint). Familiarity with Mac operating systems and working knowledge of CanadaHelps / LEAP Patron Manager is an asset, but is not required.
      • Interest in and capacity to learn more about production management, fundraising, marketing, and administrative reporting relevant to this position.
MAJOR RESPONSIBILITIES:
      • Assisting on Nightwood’s main annual fundraising musical, the Lawyer Show (“Annie”), which include, but is not limited to:
          • Researching, soliciting, and acquiring donations for the silent auction, sponsorships and/or ad sales
          • Building the online silent auction campaign, which includes writing descriptions, uploading images, and inputting data into 32auctions
          • Organizing assets for  marketing materials (i.e. newsletter/website text, social media content, media pitches, show program) leading up to the event
          • Supporting the creative and stage management team during Tech Week (June 1 – 4) and the front of house team during performances (June 5 – 7). Must be available for some evening and weekend hours.
          • Tracking box office reports and issuing post-event tax receipts to donors
          • Arranging delivery of silent auction items to purchasers post-event
      • Prepare administrative materials as part of Nightwood’s 2025-26 season planning, which can include creating reports/trackers, drafting artistic contracts, and/or researching audience outreach initiatives. 
      • Provide support on our end of fiscal year reporting by collecting and tracking statistical data from our 2024-2025 season. 
      • Participate in weekly staff meetings and other full-team meetings, such as brainstorming sessions for our 2025-26 season planning.
COMPENSATION & HOURS:

This is a full-time, 8-week contract position working 35-hours per week. Flexible working hours are provided. There will be requirements to work flextime with evening and weekend work, as the position demands.

Wages: $20.00/hour 

We are committed to equity and justice in hiring and we particularly encourage applications from people from communities of colour, LGBTQ2S, Indigenous and other equity-seeking communities.

HOW TO APPLY:

In lieu of a traditional cover letter submission, qualified applicants are asked to submit their resume via email AND complete this google form to answer a few short questions. Submissions will only be accepted until Friday, April 25, 2025 at 11:59 pm ET. 

 

Please direct your EMAIL with a resume to Ashley Elliott at ashley@nightwoodtheatre.net with the subject line “Resume Submission: Arts Administrator”. 

 

Please note: we will only consider applicants that complete both steps of submitting the form and emailing their resume prior to the deadline. 

 

For alternate submission methods or any questions, applicants can contact Ashley Elliott, Administrator – Operations & Partnerships at ashley@nightwoodtheatre.net or leave a voice message at 416-944-1740 extension 100.

 

We thank everyone who applies for their interest, but only candidates selected for an interview will be contacted. Selected candidates will be invited to interview on a rolling basis, so early submissions are highly encouraged. 

 

Application submission link: https://forms.gle/YpDtccG83uoJMbhU6

OTHER OPPORTUNITIES TO WORK WITH US

For technical and administrative postings we post to Work In Culture and for auditions we post to the CAEA E-Drive and Casting Workbook.

Please note that we do not have the capacity to keep resumes and headshots on file.

If you wish to introduce yourself to the organization or invite staff to attend your show please email naz@nightwoodtheatre.net, this email is monitored daily.

Nightwood also has a deep commitment to internship and mentoring, and inquires can be sent to naz@nightwoodtheatre.net. Select internship and mentorships are available. Please also check under the Artists Menu for these opportunities.