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Click here for a PDF version of the Arts Administrator job posting

Position: Arts Administrator (contract – 8 weeks)
Work Environment: Hybrid, includes In-office at 877 Yonge Street, and on location at Theatrical venue 

Start Date: Monday, May 4, 2026
End Date: Friday, June 26, 2026

This is a full-time, 8-week contract position working 35-hours per week. Flexible working hours are provided. There will be requirements to work flextime with evening and weekend work, as the position demands. Wages: $20.00/hour 

Overview

Nightwood Theatre is currently seeking an Arts Administrator (8-week contract, full-time) that has a deep passion and interest in performing arts and intersectional feminism. The successful candidate will primarily assist with our annual fundraiser, the Lawyer Show, in addition to supporting administration with the end of 2025-26 season reporting and 2026-27 season planning. This position is ideal for an individual pursuing a career-path in marketing, fundraising, or arts/production management. They are organized, have strong collaboration and interpersonal skills, and are motivated to help reach organizational goals put in place. Flexibility for evening and weekend shifts is required. 

Skill Requirements:

• • • As part of the requirements under the Canada Summer Jobs program, the applicant must meet the following eligibility requirements, at minimum:
      • • • Is between the ages of 18 – 30 at the start time of employment.
          • Is a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment.
          • Has a valid Social Insurance Number at the start of employment and is legally entitled to work in Canada in accordance with relevant legislation and regulations in Ontario.
    • Ability to keep detail-oriented records. 
    • Is capable of navigating different personalities and respects the different ways in which people prefer to receive their communications and information. 
    • Exceptional people skills to deal effectively with different artists, audiences, and/or donors.
    • Proven writing skills for crafting compelling request letters for silent auction donations and/or sponsorships for the Lawyer Show, appreciation letters, website/newsletter content, and other communications.
    • Has the ability to learn how to use data management systems, record-keeping systems and tax receipt procedures and requirements.
    • Shows initiative and is able to meet deadlines and handle concurrent projects, with a strong track record of fulfilling commitments.
    • Thrives working both independently and as a team member.
    • Demonstrates a high proficiency in Google Suite apps (Sheets, Docs, Slides) and/or Microsoft Office applications (Excel, Word, PowerPoint). Familiarity with Mac operating systems and working knowledge of CanadaHelps / LEAP Patron Manager is an asset, but is not required.
    • Interest in and capacity to learn more about production management, fundraising, marketing, and administrative reporting relevant to this position.

Major Responsibilities: 

• • • Assisting on Nightwood’s main annual fundraising musical, the Lawyer Show (“Grease”), which include, but is not limited to:
      • • • Researching, soliciting, and acquiring donations for the silent auction, sponsorships and/or ad sales.
          • Building the online silent auction campaign, which includes writing descriptions, uploading images, and inputting data into 32auction.
          • Organizing assets for marketing materials (i.e. newsletter/website text, social media content, show program) leading up to the event.
          • Supporting the creative and stage management team during Tech Week (May 31 – June 3) and the front of house team during performances (June 4 – 6). Must be available for some evening and weekend hours.
          • Tracking box office reports and issuing post-event tax receipts to donors.
          • Arranging delivery of silent auction items to purchasers post-event.
          • On-site set up and management of silent auction.
    • Prepare administrative materials as part of Nightwood’s 2026-27 season planning, which can include creating reports/trackers, drafting artistic contracts, and/or researching audience outreach initiatives. 
    • Provide support on our end of fiscal year reporting by collecting and tracking statistical data from our 2025-2026 season.
    • Participate in weekly staff meetings and other full-team meetings, such as brainstorming sessions for our 2026-27 season planning.

We are committed to equity and justice in hiring and we particularly encourage applications from people from communities of colour, LGBTQ2S, Indigenous and other equity-seeking communities. 

How to Apply

In lieu of a traditional cover letter submission, qualified applicants are asked to submit their resume via email AND complete this google form to answer a few short questions. Submissions will only be accepted until Thursday, April 23, 2026 at 11:59 pm ET. 

Please direct your EMAIL with a resume to Ashley Elliott at ashley@nightwoodtheatre.net with the subject line “Resume Submission: Arts Administrator”. 

Please note: we will only consider applicants that complete both steps of submitting the form and emailing their resume prior to the deadline. 

For alternate submission methods or any questions, applicants can contact Ashley Elliott, Administrator – Operations & Partnerships at ashley@nightwoodtheatre.net or leave a voice message at 416-944-1740 extension #100.

We thank everyone who applies for their interest, but only candidates selected for an interview will be contacted. Selected candidates will be invited to interview on a rolling basis, so early submissions are highly encouraged. 

Application submission link: https://forms.gle/W9LRHhjRFpQnvhuS8

Click here for a PDF version of the Production Coordinator job posting

Position: Production Coordinator (contract – 8 weeks)
Work Environment: Hybrid, includes In-office at 877 Yonge Street, and on location at Theatrical venue.

Start Date: Monday, May 4, 2026
End Date: Friday, June 26, 2026

This is a full-time, 8-week contract position working 35-hours per week. Flexible working hours are provided. There will be requirements to work flextime with evening and weekend work, as the position demands. Wages: $20.00/hour 

Overview

Nightwood Theatre is currently seeking a Production Coordinator (8-week contract, full-time) that has a deep passion and interest in performing arts and intersectional feminism. The successful candidate will primarily assist with our annual fundraiser, the Lawyer Show, in addition to assisting with day-to-day operations at our venue, the Nancy & Ed Jackman Performance Centre. This position is ideal for an individual pursuing a career-path in production management, technical direction, stage management, and/or design. They are organized, have strong collaboration and interpersonal skills, and are motivated to help reach organizational goals put in place. Flexibility for evening and weekend shifts is required.

Skill Requirements:

• • • As part of the requirements under the Canada Summer Jobs program, the applicant must meet the following eligibility requirements, at minimum:
      • • • Is between the ages of 18 – 30 at the start time of employment.
          • Is a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment.
          • Has a valid Social Insurance Number at the start of employment and is legally entitled to work in Canada in accordance with relevant legislation and regulations in Ontario.
    • Must be available to work evenings and weekends, predominately from May 31 to June 7, 2026 during the Lawyer Show tech and performance week.
    • Physical requirements include: Ability to lift equipment up to 50 lbs, working at heights (under 8’), and ability to stand/walk for extended periods in high-noise environments.
    • Ability to keep detail-oriented records. 
    • Previous experience in stage management, technical crews, and/or production management is preferred.
    • Has strong problem-solving capabilities, especially under pressure.
    • Is capable of navigating different personalities and respects the different ways in which people prefer to receive their communications and information. 
    • Exceptional people skills to deal effectively with different artists, production and venue personnells, audiences, and/or donors.
    • Shows initiative and is able to meet deadlines and handle concurrent projects, with a strong track record of fulfilling commitments.
    • Thrives working both independently and as a team member.
    • Demonstrates a familiarity using Google Suite apps (Sheets, Docs, Slides) and/or Microsoft Office applications (Excel, Word, PowerPoint). Familiarity with Mac operating systems and working knowledge of QLab is an asset, but is not required.

Major Responsibilities: 

• • • Assisting on Nightwood’s main annual fundraising musical, the Lawyer Show (“Grease”), which include but is not limited to:
      • • • Supporting all creative departments: set, costumes, props, sound, LX, and/or stage management. (We will lean into the successful candidate’s interests/previous experience to determine which areas to focus on)
          • Assist the Production Manager with coordinating and tracking production rentals, including pick-up’s/drop-off’s
          • Support Stage Management in creating technical trackers for backstage, including set, props, costumes, and mic tracking
          • Organizing, sanitizing, and minor repairs on costume pieces and props
          • Attend production meetings and add input 
          • Assisting with venue load-in and load-out at the St. Lawrence Centre for the Arts
          • Supporting Production Management and Stage Management as needed backstage during tech week and performances 
          • Post-show support with rental organization, dry cleaning drop-off’s, and returns
          • Collecting and organizing production expense receipts/invoices, updating production budgets and reconciling financial reports
    • Supporting day-to-day venue operations at the Nancy & Ed Jackman Performance Centre, under the supervision of the Director of Facilities & Productions. This includes, but is not limited to:
      • • • Supporting crew calls as needed (for both internal and/or external renter events)
          • Cataloging and tracking equipment and supplies
          • Gathering and tracking of receipts, reimbursement requests, and/or crew invoices
          • Cleaning and organizing facility spaces (tech booth, storage rooms, performance hall, studio, green room, etc.)
          • Providing input towards the improvement of technical operations and procedures at the venue
    • Participate in weekly staff meetings and other full-team meetings, in addition to production-related meetings

We are committed to equity and justice in hiring and we particularly encourage applications from people from communities of colour, LGBTQ2S, Indigenous and other equity-seeking communities. 

How to Apply

In lieu of a traditional cover letter submission, qualified applicants are asked to submit their resume via email AND complete this google form to answer a few short questions. Submissions will only be accepted until Thursday, April 23, 2026 at 11:59 pm ET. 

Please direct your EMAIL with a resume to Ashley Elliott at ashley@nightwoodtheatre.net with the subject line “Resume Submission: Production Coordinator”. 

Please note: we will only consider applicants that complete both steps of submitting the form and emailing their resume prior to the deadline. 

For alternate submission methods or any questions, applicants can contact Ashley Elliott, Administrator – Operations & Partnerships at ashley@nightwoodtheatre.net or leave a voice message at 416-944-1740 extension #100.

We thank everyone who applies for their interest, but only candidates selected for an interview will be contacted.

Application submission link:  https://forms.gle/MddDEwosftLXSVLz5